Vice President Finance and Administration

GENERAL DESCRIPTION
The Vice President Finance and Administration reports to the President and Chief Executive Officer leads the development and maintenance of financial planning, accounting, and reporting processes. The VPFA establishes strong financial management and accountability for including the establishment of effective internal controls. The VPFA is responsible for agency disbursements, management and coordination of the budgeting process, accounts receivable processes, payroll, equipment inventory, and timely, accurate, and reliable financial reports. Considerable judgment is exercised in providing technical advice, charging or crediting accounts, and in the distribution of costs. The VPFA is also responsible for the safekeeping and privacy of Heartland Center’s assets and financial information, which requires the enforcement and refinement of various financial policies and controls throughout the entire company. Working closely with Operations, the CFO promotes transparency and accountability
S/he is assisted by professional and paraprofessional staff in the performance of duties. The VPFA is expected to responsible for maintaining relationships with all external stakeholders with respect to the financial operations of the agency as well as with agency administrative staff, management, and teams to support a culture of excellence that drives and enhances the quality of services.

ESSENTIAL RESPONSIBLITIES, SUPPORTING ACTIONS AND END RESULTS:

1. Plans, develops, organizes, implements, directs and evaluates the organization’s fiscal function and performance.
2. Provides leadership and administrative oversight to support agency budgeting, accounting, payroll, financial reporting and technology goals.
3. Establishes written policies and implements effective internal controls over physical assets, cash, and expenditures.
4. Ensures that specialized journals and subsidiary ledgers are maintained according to an approved chart of accounts through posting entries, making adjusting entries, and by preparing financial statements.
5. Determines accounts to be charged or credited and distributes costs.
6. Prepares accurate and timely written monthly financial reports. Prepares balance sheet, income and expenditure reports billing reports. Reconciles and maintains accurate bank accounts and prepares cash flow reports.
7. Develops, develops, and implements annual budget; coordinates annual financial audit process.
8. Plans, budgets, and monitors fiscal activities, taking appropriate corrective action when necessary.
9. Reconciles and maintains accurate bank accounts and prepares cash flow reports.
10. Creates a culture of engagement and collaboration amongst the corporate and site financial teams.
11. Demonstrates the utmost integrity and compliance around the accounting and finance policies, procedures, and internal controls.
12. Supervises and reviews the work of one or more staff engaged in payroll, billing, accounts receivable, accounts payable, budgetary control, and other routine financial practices.
13. Establishes financial practices in accordance with professional accounting standards, all laws and regulations, and the requirements of contractors.
14. Effectively implements the subcontracting plan for small, small disadvantaged, women-owned, HUBZone, and service disabled veteran owned small business in compliance with Federal Acquisition Regulation Subpart 19.7, the Small Business Subcontracting Program.
15. Oversee the Facilities Director and IT Director and the functions therein supported.
16. Other duties as assigned

EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES

Strong experience in finance and accounting, compiling and managing budgets, organizational planning and human resource concepts.
Strong analytical skills with the ability to communicate financial data to various constituencies.
Excellent judgment and creative problem solving skills
Thorough knowledge of non-profit accounting principles and practices and ability to apply them to varied accounting transactions.
Thorough knowledge of and ability to effectively use computerized accounting software.
Knowledge of Excel software and SAGE ACPAC or similar automated financial system.
Working knowledge of the basic principles and practices of auditing.
Skill in preparing complete and accurate accounting reports and statements of moderate difficulty.
Skill in identifying and resolving managerial problems such as work assignments, employee relations, employment development, and morale.
Skill in using ten-key calculator and adding machines, keyboarding and use of a computer for accounting practices.
Visual skill and ability in reading handwritten or small printed words and numbers rapidly and accurately.
Exceptional written, oral, interpersonal, and presentation skills; ability to effectively interact with senior management and board members
Ability to operate as an effective tactical as well as strategic thinker
Ability to develop and maintain detailed financial records AND to prepare financial reports in an accurate and timely manner
Ability to develop new and improved methods, techniques, procedures and forms, and to initiate and implement necessary work and production controls; to implement complex accounting procedures.
Ability to review documents for accuracy and completeness.
Ability to prepare and interpret moderately difficult financial reports.
Ability to make and apply decisions in accordance with regulations and policies and procedures.
Ability to plan, organize, assign and evaluate the work of staff performing structured functions.
Ability to handle confidential information appropriately.
Ability to recognize potential ethical problems and address in ethical manner.
Ability to perform with autonomy or with minimum direction.
Entrepreneurial team player who can multitask.
Strong business acumen and knowledge of industry and competitive environment.
Courage to make tough decisions even under pressure and stay with those decisions until results dictate a change.
Ownership mindset to think and act like an owner of the business who senses and addresses threats and risks, makes every penny count, and protects the reputation of HCBC.
Ability to read, comprehend, and speak in the English language.
Ability to work harmoniously with employees, other agencies, and the general public.

EXPERIENCE AND EDUCATION QUALIFICATIONS

The following education and experience qualifications are the minimum requirement used to admit or reject applicants for consideration.
 Bachelor’s degree required from an accredited college or university/ MBA is preferred. CPA (certified public accountants) or CMA (certified management accountant) certification required; AND at least 10 years of accounting or progressively responsible finance experience, of which 5 years must be served in a financial leadership role
 Non-profit background specific to healthcare, behavioral healthcare, hospitals and physician practices preferred

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