Purchasing Accountant

GENERAL DESCRIPTION

Routine work includes following established procedures in the purchasing unit of the finance department. Maintaining the purchasing process through creating Purchase Orders and receiving bids when required. Creating a centralized purchasing process for all locations to achieve economies of scale. He/She is responsible for reviewing and finalizing financial reports and statements, including supporting work papers, the preparation and analysis of various financial information and application of accounting principles and procedures to ensure appropriate accounting controls. He/She will coordinate the annual year-end audit with independent auditors chosen by the Board of Directors. This position is expected to work independently, under the general supervision of the Vice President, Finance and Administration.

EXAMPLES OF WORK

Work may include, but is not limited to, the following examples:

1. Remains alert during working hours; attends work as scheduled and complies with attendance policies.

2. Creates purchase orders and maintains accurate files of open purchase orders. Clears purchase orders from accounting system when invoice is received from vendors.

3. Sorts and files documents alphabetically, numerically or by other established methods; removes and returns requested material from files; prepares file folders by subject, name or other headings.

4. Compiles and maintains lists and records, on computer.

5. Responds to purchasing inquiries from staff.

6. Analyze and finalize financial information for financial statements including monthly and annual.

7. Ensure financial records are maintained in compliance with accepted policies and procedures.

8. Prepares finalized financial reports for management.

9. Ensure accurate and timely monthly, and year end close of accounting systems.

10. Establish and monitor the implementation and maintenance of accounting control procedures.

11. Copies, sorts, collates, and assembles materials.

12. Maintains necessary fiscal reports and records.

13. Assists with preparation of audit schedules, journal entries and coordinates year end audit process.

14. Operates standard office equipment i.e. computer, calculator, copy machine, etc.

15. Maintains a professional appearance and demeanor.

16. Performs other related work as assigned.

EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of generally accepted accounting practices and principles.

Knowledge of and experience in standard computer applications, (word, excel).

Knowledge of payroll, payroll tax calculation, payroll processing, payroll tax liabilities, and payroll check preparation.

Attention to detail and accuracy

Skill in preparing complete and accurate documents

Skill in problem analysis

Skill in preparing spreadsheets and reports

Ability to enter information into an automated database with a high degree of accuracy and speed

Ability to proofread detailed materials for accuracy and completeness

Ability to work with numbers to avoid errors and recognize errors made by others

Ability to use 10 key calculator

Ability to develop and maintain accurate, legible, organized records, and to prepare timely reports

Ability to plan and organize working time effectively and to meet deadlines

Ability to communicate effectively, both through oral and written communications

Ability to quickly adapt to specific office practices with speed and accuracy

Ability to maintain a high standard of ethical conduct; exhibit honesty, integrity and ethical behavior

Ability to work harmoniously with employees, applicants, recipients, and the general public

Ability to handle confidential information appropriately

Ability to meet the physical demands of the position with or without corrective devices

EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES

1. Bachelor’s degree from an accredited college or university in accounting or related field
AND
2. Five (5) years’ experience with management of accounting systems and budgets, financial
reporting, financial data analysis.

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