This is routine work following established procedures in the payroll/purchasing unit of the accounting department. Work includes generating all payroll checks on a bi-weekly basis, payment of taxes, (Federal, State, and City) each payroll.  Maintaining payroll records, which include records of EFT, employee deductions and garnishments.  Recording, entering, and retrieving information in an automated database. Maintaining an automated purchase order system and coordinating with Accountant I.

EXAMPLES OF WORK

 

Work may include, but is not limited to, the following examples:

  1. Remain alert during working hours; attends work as scheduled and complies with attendance policies.
  2. Prepare bi-weekly payroll from time force software and review for accuracy. Import payroll into Sage.
  3. Respond to payroll inquiries from staff.
  4. Coordinate tax payments with state, federal and local entities each payroll. Maintains contact with payer representatives and follows-up on problems that may occur.
  5. File quarterly tax returns and reconcile quarterly totals to total on form 941
  6. Coordinates and keeps garnishments for each payroll/employee.
  7. Verify the yearly W2’s for accuracy
  8. Set up new employees in both Sage and Timeforce.
  9. File new hire reports with state
  10. Check Missouri state exclusion database on each employee monthly for Risk Manager
  11. Sort and file documents alphabetically, numerically or by other established methods; removes and returns requested material from files; prepares file folders by subject, name or other headings.
  12. Compile and maintains lists and records, on computer.
  13. Set up or delete employees from E-learning database
  14. Copy, sort, collate, and assemble materials.
  15. Operate standard office equipment i.e. computer, calculator, copy machine, etc.
  16. Maintain confidentiality of all information; complies with regulations pertaining to confidentiality of employee data.
  17. Maintain a professional appearance and demeanor.
  18. Delete termed employee payroll records after all wages and PTO time has been paid in both Sage and Timeforce.
  19. Verify employment
  20. Fingerprint RRC applicants for submission to BOP by HR Coordinator
  21. Assist Human Resources as assigned.
  22. Update and maintain organizational chart
  23. Prepare health insurance reconciliation, insuring accuracy of employee deductions.
  24. Verify billing from health insurance carrier

EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES

  • Knowledge of accounting software, database, word processing, and spreadsheet packages
  • Good oral and written communication skills that include reading, writing and speaking the English language
  • Skills in keyboarding and use of a personal computer
  • Skill in organizing materials
  • Skill in preparing spreadsheets and reports
  • Ability to enter information into an automated database with a high degree of accuracy and speed
  • Ability to proofread detailed materials for accuracy and completeness
  • Ability to work with numbers to avoid errors and recognize errors made by others
  • Ability to establish and maintain payroll records; use filing systems; and to retrieve and compile data
  • Ability to quickly adapt to specific office practices with speed and accuracy
  • Ability to maintain a high standard of ethical conduct; exhibit honesty, integrity and ethical behavior
  • Ability to work harmoniously with employees, applicants, recipients, and the general public
  • Ability to handle confidential information appropriately
  • Multi-task

EXPERIENCE AND EDUCATION QUALIFICATIONS

The following education and experience qualifications are the minimum requirement used to admit or reject applicants for consideration.

Possession of a high school diploma or a GED certificate.
AND
One (1) year successful keyboarding work experience in general office, clerical or support service environment. Training from a vocational or business school in office management, secretarial science or closely related area of coursework from an accredited college or university may substitute on a month for month basis for the stated experience.
DESIREDSuccessful work experience with payroll, payroll taxes, utilizing accounting software programs.

NECESSARY SPECIAL QUALIFICATIONS

No candidate may be considered for employment who is, or has been for the past two (2) years under the supervision of Federal, State, County or Municipal Corrections Department nor have any pending felony or misdemeanor charges other than minor traffic charges.

Driving may be required for this position. The successful candidate must have and remain in possession of a valid current driver’s license, automobile insurance, and be insurable under the agency’s motor vehicle insurance policy.

All candidates for employment must meet the established minimum qualifications for employment as identified by the applicable regulatory agencies.

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