FINANCIAL COORDINATOR OF CORRECTIONAL RESIDENTIAL PROGRAMS

GENERAL INFORMATION

This is routine work following established procedures in the accounts receivable unit of the accounting department. Work includes compiling data from billing and activity logs, checking data for completeness and accuracy, recording, entering, and retrieving information in an automated database and preparing invoices for payers.

EXAMPLES OF WORK

Work may include, but is not limited to, the following examples:

  • Remains alert during working hours; attends work as scheduled and complies with attendance policies.
  • Reviews billing documents for accuracy and completeness and computes amounts due.
  • Identifies appropriate service payment options and prepares itemized claims following payer coding and other protocol requirements.
  • Coordinates insurance payments with state, federal, and self- pay options. Maintains contact with payer representatives and follows-up on problem claims to resolve.
  • Enters billing information utilizing established codes and protocols, updates, and/or retrieves consumer and service delivery information in an automated database system.
  • Prepares and reviews billing documents for accuracy and sends records of transactions to payers for payment.
  • Compiles and maintains billing and related documents and records in organized manner in accordance with agency and regulatory requirements; ensures completeness and accuracy of information.
  • Sorts and files documents alphabetically, numerically or by other established methods; removes and returns requested material from files; prepares file folders by subject, name or other headings.
  • Compiles and maintains lists and records, using typewriter or computer.
  • Responds to billing inquiries from staff and consumers.
  • Copies, sorts, collate, and assemble materials.
  • Operates standard office equipment i.e. computer, calculator, copy machine, etc.
  • Maintains confidentiality of all consumers; complies with regulations pertaining to confidentiality of consumer protected health information.
  • Maintains a professional appearance and demeanor.
  • May process the paychecks of all residents in the Residential Re-Entry Center to determine subsistence, savings, restitution, and other required payments and maintain accurate records of all offender financial activity. The Financial Coordinator of Correctional Residential Programs is responsible for collecting the full subsistence amount due and providing the offender with receipts for all subsistence payments. The receipt will indicate the amount collected, gross income, and time period covered. Copies of all pay stubs and collection receipts will be kept in the offender’s file.
  • When offenders collect a pay check, weekly, bi-weekly, or monthly, subsistence payments will be made to coincide with their payday. The contractor will collect 25 percent of each employed offender’s gross income (calculated for a week) not to exceed the total dollar amount of the contract’s daily per-diem rate totaled for one week.
  • Offenders who have other means of financial support, e.g., sale of property, Veteran’s Administration (VA) benefits, worker’s compensation, retirement income, or Social Security will contribute 25 percent of their determined weekly income, not to exceed the daily per diem rate.
  • In cases of hardship, the contractor may request the RRM waive or modify subsistence payments. This will be considered on a case-by-case basis. The contractor will consider the offender’s debts, assets, employment status and spending history before submitting a written request to the RRM. In addition, the contractor should also consider that the offender’s future success in the community is a basic program objective of RRC residency.
  • The RRM must consult with the Regional Management Team (RMT) before authorizing a modification to the subsistence payment schedule and amount.
  • May process Incidents Reports for all residents that have not paid subsistence and/or provided copies of their paychecks and paycheck stubs as outlined in the Bureau of Prisons, Statement of Work.
  • May accept money order payments of subsistence from offenders and prepare receipts for payment.
  • Deposit all collected money orders electronically consistent with policy and procedures to include weekly reconciliation. All deposits will be verified by the Administrative Assistant, Accounts Receivable Supervisor, or designees.
  • May track BOP offender arrivals, departures, furloughs, and movement to home confinement for billing purposes.
  • May process the paychecks of all residents in the State Correctional Transitional Unit and collect 50% of gross wages to be deposited into a savings for the resident. The Financial Coordinator of Correctional Residential Programs is responsible for collecting the 50% savings due and providing the resident with receipts for all subsistence payments. The receipt will indicate the amount collected, gross income, and time period covered. Copies of all pay stubs and collection receipts will be kept in the offender’s file.
  • Deposits will be verified by the Administrative Assistant, Accounts Receivable Supervisor, or designees and taken to the bank to be deposited. Receipts will be delivered to the Accounts Receivable Supervisor.
  • Prepare the monthly billing invoices consistent with policy and procedures.
  • Performs other related work as assigned.

EXAMPLES OF KNOWLEDGE, SKILLS AND ABILITIES

  • Knowledge and application of elementary mathematics
  • Working knowledge of computer
  • Good oral and written communication skills that include reading, writing and speaking the English language
  • Skills in keyboarding and use of a personal computer
  • Skill in organizing materials
  • Skill in preparing spreadsheets and reports
  • Ability to enter information into an automated database with a high degree of accuracy and speed
  • Ability to proofread detailed materials for accuracy and completeness.
  • Ability to work with numbers to avoid errors and recognize errors made by others
  • Ability to use coding systems
  • Ability to establish and maintain billing records; use filing systems; and to retrieve and compile data
  • Ability to quickly adapt to specific office practices with speed and accuracy
  • Ability to maintain a high standard of ethical conduct; exhibit honesty, integrity and ethical behavior
  • Ability to work harmoniously with employees, applicants, recipients, and the general public
  • Ability to handle confidential information appropriately

EXPERIENCE AND EDUCATION QUALIFICATIONS

The following education and experience qualifications are the minimum requirement used to admit or reject applicants for consideration.

  1. Possession of a high school diploma or a GED certificate.

AND

  1. One (1) year successful keyboarding work experience in general office, clerical or support service environment. Training from a vocational or business school in office management, secretarial science or closely related area of coursework from an accredited college or university may substitute on a month for month basis for the stated experience.

DESIRED

Successful work experience keyboarding insurance, Medicaid and Medicare claims and with billing software programs.

NECESSARY SPECIAL QUALIFICATIONS

No candidate may be considered for employment who is, or has been for the past two (2) years under the supervision of Federal, State, and/or County Corrections Department nor have any pending felony or misdemeanor charges other than minor traffic charges.

All candidates must successfully pass a criminal history background check.

 

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